The cloud content platform HR teams need: Box uniting the workforce

Simplicity is king. No matter, the shape, size, industry, or location of your business, simplifying and streamlining the way individuals and teams work is absolutely vital to maximising efficiency. Particularly as businesses are evolving to facilitate more agile working and flexible working styles, it is essential that peers can work digitally, communicating and collaborating in real-time. This is where the content cloud comes in. Content cloud tools offer secure content management, collaboration, and workflow automation to create a secure, central hub for sharing and working on materials.
In this blog we will show you how the content cloud can transform HR departments, uniting any potential disparate communications, platforms, and processes, to make daily operations simple and efficient.

What is Box?

Box was established in 2005 with an aim to make information access and collaboration a simple and flexible affair. This mission is still at the core of their offerings today. Box now facilitate transformed working for over 100,000 companies and 69% of the Fortune 500. At its heart Box is a content management solution, offering 4 key features:

Security

Box understands the importance of protecting sensitive information and documentation in the cloud. They have developed advanced security controls, threat detection, and information governance and even support simple and secure external collaboration.

Collaboration

Box offers a secure environment for organisations to store, share, and collaborate on important content. With the ability to securely engage with external parties, Box facilitates simple collaboration between not only peers, but customers, partners, vendors, and stakeholders as well.

Workflow

Box allows individuals to easily automate manual, repetitive processes, providing teams with more time to focus on the tasks that matter most.

App Integration

Box offers integrations with over 1,500 apps including favourites such as Office 365, Salesforce, and Slack. The seamless integration of these tools allows users to open, edit, and save files without even having to exit Box.

What does it do for HR teams?

HR teams are often performing a juggling act, trying to communicate with various peers and external parties over a variety of platforms. Box acts as a central hub for content management and collaboration, meaning HR teams can store and work on all their important documentation in one place.
The key benefits Box offers HR teams include:

Centralisation of resources

Box offers a single, secure, central location to store, share, edit, and collaborate on all HR resources. This can then also be integrated into an existing company intranet, ensuring information is always easily attainable and lowering the risk of document duplication.

Accelerated onboarding

A strong onboarding process can improve new hire retention by 82% and so cultivating an effective onboarding experience is vital for the success of an organisation. Box can help HR departments transform their onboarding process by offering a centralised knowledge for team onboarding and a location from which any information, paperwork, or orientation materials can be sent and received easily. Easy and secure external collaboration means HR teams collect and share documentation with new hires before they are formal employees.
Additionally, Box Relay allows users to move onboarding processes from spreadsheets and emails to clearly defined workflows, in which individuals are notified on their required actions and deadlines.

Improved record retention

Box offers a secure store for retaining employee records, with the ability to control who has access to specific data. This means sensitive data such as payroll or personal employee information can be retained for record keeping whilst still being kept private.

Secure and compliant collaboration

Box is more than just a document store, users can share and collaborate on content and processes, facilitating teamwork that is security compliant and centralised. This ease of collaboration promotes communication and co-ownership between internal departments.

E-signature capability

E-signature allows processes to remain in motion, no matter where individuals are. For HR departments this is particularly useful in relation to the offer letter process as the approval of candidates can be digitised and HR paperwork signed remotely.

Supported flexible working

With cloud-based tools, like Box, teams can work from any location, on any device. This allows organisations to support more flexible working styles, appealing to the new generation of potential employees.

Don’t just take our word for it!

Synergi partner, Box, have facilitated content cloud tools for a great number of familiar enterprises. Check out the case studies listed below to find out more.
To find out more about the capabilities of Box or to discuss other potential content management solutions, get in touch by calling 0191 4770365 or by completing the form below.

Box Case Studies

Schneider Electric Accelerates Business Processes
Eurostar Gets People Places Faster With Cloud Content Management
Oxfam Delivering Aid Faster Than Ever